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Logistic Information for Scholarship Recipients


 

AIR TICKET

Air tickets for ICAAP11 scholarship recipients are arranged through Thai Airways Branch Office in different countries. In order to confirm details of your air ticket booking, we request you to send us the following:

  1. Thai Airways Branch Office in your country or our travel agency will send the e-ticket to you via email address given in the scholarship application form.

  2. Scholarship recipients whose tickets are arranged by Scholarship Department are able to check the booking record by using this link.
    • Please input your reservation code and passenger name

    • Your travel itinerary will be shown as requested

    • The travel itinerary can be printed out to be utilized as a supportive document for visa application

    • Should you need further information regarding your air ticket booking, please email Thai Airways Branch Office in your country
Using Other Airline

If your air tickets are booked from other airlines, please contact the ICAAP11 travel agent:

Ms. Araya Hroosakook (Dream)
Dare to Dream Travel Mate Co, Ltd.
Tel: 66 2 906 1877
Mobile: 66 8 1745 1995
Fax: 66 2 906 1878
Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

 


DOMESTIC TRAVEL

  1. Thai or non-Thai scholarship recipients who reside in Thailand will receive a fixed rate of THB 2,000 (approximately USD 65) payable in local currency for inland transportation. Expenses for travel in Bangkok and its vicinity are not included.

  2. International scholarship recipients will receive a fixed rate of THB 2,000 (approximately USD 65) payable in local currency for inland transportation to nearest international airport.
Note on Air Ticket
  • Deadline for air ticket confirmation is 30 October 2013. Fee for any changes made after the deadline will be borne by scholarship recipients.

  • Scholarship award does not include expenses for airport transfer.

  • Please see more details in the “Information Note” or contact This e-mail address is being protected from spambots. You need JavaScript enabled to view it

 


REQUIRED DOCUMENTS FOR AIR TICKET REIMBURSEMENT

All recipients whose scholarship awards include air ticket, transportation costs are required to submit the following documents to the Scholarship Officer:

  1. Original invoice and receipts of the air ticket purchase  (if you arranged your own air ticket).
    Note: In case, your air ticket is arranged through Thai Airways Branch Office OR ICAAP11 Travel Agency, original invoice and receipts will not be required.

  2. Copy of the air ticket

  3. Boarding pass

 


VISA

ICAAP11 will reimburse visa fee at a fix rate of THB 930 (approximately USD 30) payable in local currency. Other expenditures, i.e. travel and daily allowance associated with your travel for visa application, are not included. Required documents for reimbursement of visa fee:

  1. Copy of your passport

  2. Copy of your Thai visa

  3. Original receipt from the Thai Embassy/Consulate (receipt from any other agencies will not be accepted)

 


ACCOMMODATION

If accommodation is included in your scholarship award, a twin bed room will be booked at one of the following hotels:

Scholarship TypeHotelCheck InCheck Out
Community The Montien Hotel
Suriwongse Road, Bangkok
This e-mail address is being protected from spambots. You need JavaScript enabled to view it
17 Nov 2013, 14.00hrs 23 Nov 2013, noon
Scientific, Youth and Media Narai Hotel
Silom Road, Bangkok
This e-mail address is being protected from spambots. You need JavaScript enabled to view it
18 Nov 2013, 14.00hrs 23 Nov 2013, noon

 

Note on Accommodation
  • If you stay in other hotels which are not designated by ICAAP11, or stay earlier or later than the above period, the additional costs associated with your stay will not be covered.

  • Room reservation will be automatically cancelled if you do not show up at the hotel  on 17 November 2013 (for Community Scholarship recepients); and 18 November 2013 (for Media, Youth and Scientific Scholarship recipients). Kindly note that ICAAP11 will cancel your room reservation if  you failed to show up on the first night.

 


REQUIRED DOCUMENTS FOR ACCOMMODATION REIMBURSEMENT

If ICAAP11 agreed to cover your accommodation expenses due to flight schedule arranged by ICAAP11 Scholarship Department, reimbursement can be made onsite. The following documents are required:

  1. Original receipt

  2. Hotel guest folio

  3. Copy of hotel reservation for return trip

 


REGISTRATION

If registration fee is included in your scholarship award, you are required to register via the customized registration link prior to the Congress period.  The link has been sent to your email address. If you have not yet received it or need further assistance on your registration, please contact: This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

 


REQUIRED DOCUMENTS FOR REGISTRATION FEE REIMBURSEMENT

If you have already registered for the Congress before the award notification for scholarship, reimbursement of registration fee could be made. Please find details below on how to reimburse your registration fee:

  1. Please send a copy of registration confirmation and payment details to Registration Department at This e-mail address is being protected from spambots. You need JavaScript enabled to view it

  2. You will receive a refund form to fill in. Please return the refund form to This e-mail address is being protected from spambots. You need JavaScript enabled to view it before 5 November 2013

  3. Reimbursement will be made in cash at Scholarship Centre

Failure to present the above documents, including the completed refund, form will delay the reimbursement process. Should you need further assistance on scholarship, please contact This e-mail address is being protected from spambots. You need JavaScript enabled to view it

 


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